Archive

OPEN INTERFACE

From the data flow, PrintMachine automatically detects which documents need to be archived. They are then prepared and for warded to the archiving system. At the same time, print, graphic
and text files are created, as well as an index file.

AUTOMATIC INDEX GENERATION

As well as preparing the graphic document which is “as printed”,PrintMachine also automatically generates the indexes. This makes it simple for you to locate and reproduce documents later on.

FULL TEXT INDEX

In addition to the individual indexes, the entire text can also be saved as an index. This allows you to carry out a full text search, even for graphic documents.

GRAPHIC OR TEXT FORMAT

PrintMachine offers you the ability to archive a wide selection of graphic formats. It also supports print formats such as AFP, Postscript or PCL and turns them into PDF for archive.

“AS DOCUMENT”, EASY TO AUDIT

Because the whole document is archived (including the form background), this type of storage is identical to the real document and easy to audit or check.

YOUR BENEFITS

• Print authentic archiving of business and office documents in any format (such as PDF, TIff)
• Documents are indexed automatically in a homogeneous and structured way
• Independent of their origin and different input data formats, all business and office document scan be archived in one format (e.g. PDF)
• Graphic documents and index files (key files) can be prepared in a way that they can be read and accommodated by any archive/DMS system
• filing of documents into an archive/DMS system can be effected fully automatically at a scheduled time (e.g. at midnight)
• Structure of index file (key file) can be adapted in an easy and flexible way

Digital copies are prepared for your electronic archive. Archive copies are “as printed” and easy to audit. PrintMachine will also generate the indexes you want for the document itself, making child’s play of locating your archived material.